Review your docs, before you notarize!

In my experience as a notary, the step of reviewing documents just before the appointment starts cannot be overstated. It’s common for clients to overlook incomplete paperwork or leave blank spaces that should be filled out before notarization. Taking a moment upfront to scan the entire document helps catch missing pages or spots where signatures or notarizations should be placed. From personal practice, I always check where the signatures will be and ensure that all sections that require notarization are clearly marked. This proactive approach reduces the chance of errors, delays, or the need for clients to return with corrected documents. Moreover, though notaries do not give legal advice, having a checklist of typical document elements—like verifying dates, witness sections, and identification requirements—helps me stay organized and professional. Slowing down and reviewing documents thoroughly before starting the notarization is a simple yet effective strategy. It not only protects you against mistakes but also builds trust with clients who appreciate a careful and diligent notary. Whether you work in-person or as a remote online notary, incorporating this review step into your routine ensures your appointments run smoothly and efficiently, leading to better outcomes for all parties involved.